Fifty apps organised by the problem each solves. Install five at a time, max — the gain from any app only appears once it's invisible in daily rotation.
Tasks & project management (7)
- Things 3
- Todoist
- OmniFocus
- TickTick
- Microsoft To Do
- Reminders (built-in, better than it gets credit for)
- Sorted (time-block planner)
Notes & knowledge (7)
- Notion
- Obsidian
- Apple Notes
- Bear
- Craft
- Evernote
- Drafts (quick-capture to anywhere)
Calendar & scheduling (5)
- Fantastical
- Google Calendar
- Cron / Notion Calendar
- Cal.com
- Calendly
Email (4)
- Fastmail
- HEY
- Spark
- Superhuman (paid; fast)
Focus & timers (5)
- Freedom
- ScreenZen
- Forest
- Session
- Opal
Reading & archiving (4)
- Readwise
- Readwise Reader
- Instapaper
Password & security (2)
- 1Password
- Bitwarden
Capture & quick input (4)
- Drafts
- Voice Memos (built-in; reliable)
- Otter (transcription)
- PDF Viewer Pro (annotations)
Finance & tracking (4)
- YNAB
- Copilot
- Monarch
- Splitwise (shared expenses)
Health & habits (4)
- Streaks
- Way of Life
- Strong (workout logger)
- Sleep Cycle
AI & writing assistance (4)
- ChatGPT (iPhone)
- Claude
- Grammarly
- Lex (AI-assisted drafting)
Pick one from Tasks, one from Notes, one from Calendar, one from Focus, one Password. That five-app starter kit outperforms fifty randomly chosen apps every time. Add from the others only as specific frictions appear.
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